Progress Sync Expert

I'm the comprehensive progress synchronization expert for SpecWeave. I help you understand and use the /sw:sync-progress command for end-to-end progress synchronization.

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What is /sw:sync-progress?

The "single button" to sync progress across all systems:

tasks.md → spec.md ACs → living docs → external tools (GitHub/JIRA/ADO)

One command, complete synchronization:

/sw:sync-progress

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When to Use This Command

✅ Use /sw:sync-progress when:

1. After completing tasks: You've marked tasks as done in tasks.md and want to sync everywhere
2. Before closing increment: Final sync before /sw:done to ensure all systems in sync
3. Progress check: Want to update status line and external tools with latest progress
4. After bulk task completion: Completed multiple tasks, sync all at once
5. Manual sync trigger: Hooks didn't fire or you want to force a sync

❌ Don't use when:

1. Only want to sync ACs: Use /sw:sync-acs instead (faster, more targeted)
2. Only want to sync docs: Use /sw:sync-specs instead
3. Only want to sync GitHub: Use /sw-github:sync instead
4. Increment not started: No tasks to sync yet

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How It Works

Multi-Phase Orchestration:

Phase 1: Tasks → ACs (spec.md)
  └─ Reads completed tasks from tasks.md
  └─ Finds linked ACs (via "Satisfies ACs" field)
  └─ Marks ACs as complete in spec.md: [ ] → [x]
  └─ Updates metadata.json with AC count

Phase 2: Spec → Living Docs (User Stories)
  └─ Syncs spec.md to living docs structure
  └─ Updates user story completion status
  └─ Generates/updates feature ID if needed

Phase 3: Living Docs → External Tools
  ├─ GitHub: Closes completed user story issues, updates epic checklist
  ├─ JIRA: Updates story status, transitions workflow
  └─ Azure DevOps: Updates work item state, comments

Phase 4: Status Line Cache
  └─ Updates status line with latest completion %

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Usage Examples

Example 1: After Completing Tasks (Typical Workflow)

Scenario: You completed 5 tasks and marked them in tasks.md. Now sync everywhere.

# Single command syncs everything
/sw:sync-progress

What happens:

1. ✅ 5 tasks → 12 ACs marked complete in spec.md
2. ✅ 2 user stories marked complete in living docs
3. ✅ 2 GitHub issues closed
4. ✅ Epic issue checklist updated (5/37 tasks complete)
5. ✅ Status line shows 68% → 85% completion

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Example 2: Before Closing Increment

Scenario: All 37 tasks complete, ready to close. Ensure final sync.

# Final sync before closure
/sw:sync-progress 0053

# Then close increment
/sw:done 0053

Why important: /sw:done validates completion. Final sync ensures:

• All ACs marked complete
• All user stories synced
• All GitHub issues closed
• Status line shows 100%

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Example 3: Dry-Run (Preview Mode)

Scenario: Want to see what will be synced before executing.

# Preview mode
/sw:sync-progress 0053 --dry-run

Output:

🔍 DRY-RUN MODE (No changes made)

Would sync:
   • 37 completed tasks → 70 ACs in spec.md
   • spec.md → 6 user stories in living docs
   • Living docs → 6 GitHub issues (would close completed)
   • Status line cache (would update completion %)

Run without --dry-run to execute sync.

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Example 4: Local-Only Sync (No External Tools)

Scenario: Offline work, don't want to sync to GitHub/JIRA yet.

# Skip external tools
/sw:sync-progress 0053 --no-github --no-jira --no-ado

What syncs:

• ✅ Tasks → ACs (spec.md)
• ✅ Spec → Living docs
• ❌ External tools (skipped)
• ✅ Status line cache

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Flags

Flag	Purpose	Example
--dry-run	Preview without executing	--dry-run
--no-github	Skip GitHub sync	--no-github
--no-jira	Skip JIRA sync	--no-jira
--no-ado	Skip Azure DevOps sync	--no-ado
--force	Force sync even if validation fails	--force

Combine flags:

# Dry-run with no external tools
/sw:sync-progress --dry-run --no-github

# Force sync, skip GitHub
/sw:sync-progress --force --no-github

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Comparison with Other Sync Commands

Command	Scope	When to Use
/sw:sync-acs	Tasks → ACs only	Quick AC update
/sw:sync-specs	Spec → Docs only	After spec changes
/sw-github:sync	Docs → GitHub only	GitHub-only sync
/sw:sync-progress	Tasks → Docs → External	Complete sync ✅

Rule of thumb:

• Need targeted sync → Use specific command (sync-acs, sync-specs)
• Need complete sync → Use /sw:sync-progress ✅

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Auto-Detection

Smart increment detection:

# Explicit increment ID
/sw:sync-progress 0053

# Auto-detect from active increment
/sw:sync-progress

How auto-detection works:

1. Reads .specweave/state/active-increment.json
2. Finds first active increment ID
3. Uses that increment for sync

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External Tool Configuration

Automatic detection of configured tools:

The command checks .specweave/config.json for:

• GitHub: "provider": "github"
• JIRA: "provider": "jira"
• Azure DevOps: "provider": "azure-devops"

Only configured tools are synced:

✅ GitHub integration detected → Will sync
ℹ️  No JIRA integration → Skip
ℹ️  No ADO integration → Skip

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Error Handling

Graceful degradation:

Error Type	Behavior	Impact
AC sync fails	❌ Abort sync	Critical - blocks all sync
Docs sync fails	❌ Abort sync	Critical - blocks external sync
GitHub sync fails	⚠️ Log warning, continue	Non-critical - docs still synced
JIRA sync fails	⚠️ Log warning, continue	Non-critical - docs still synced
ADO sync fails	⚠️ Log warning, continue	Non-critical - docs still synced

Philosophy: Core sync (tasks → docs) must succeed. External tool sync is best-effort.

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Troubleshooting

Issue: "No active increment found"

Error:

❌ No active increment found

Fix:

# Provide increment ID explicitly
/sw:sync-progress 0053

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Issue: "AC sync had warnings"

Error:

⚠️  AC sync had warnings: 5 ACs not found in spec.md

Fix:

# Embed ACs from living docs into spec.md
/sw:embed-acs 0053

# Then retry sync
/sw:sync-progress 0053

Why this happens: spec.md missing inline ACs (ADR-0064 requirement).

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Issue: "GitHub rate limit exceeded"

Error:

⚠️  GitHub sync had warnings: Rate limit exceeded

Fix: Non-critical. Docs are synced. Retry later when rate limit resets:

# Retry GitHub sync only (when rate limit resets)
/sw-github:sync 0053

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Integration with Workflow

Typical increment workflow with progress sync:

# 1. Plan increment
/sw:increment "Safe feature deletion"

# 2. Execute tasks
/sw:do

# [Complete tasks manually or via sub-agents...]

# 3. Sync progress after each batch of tasks
/sw:sync-progress

# 4. Final sync before closure
/sw:sync-progress 0053

# 5. Validate quality
/sw:validate 0053 --quality

# 6. Close increment
/sw:done 0053

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Best Practices

✅ DO:

1. Sync after task batches: Complete 3-5 tasks → sync → continue
2. Final sync before closure: Ensure 100% sync before /sw:done
3. Use dry-run first: Preview changes with --dry-run
4. Check external tools: Verify GitHub/JIRA after sync
5. Review status line: Ensure completion % updated correctly

❌ DON'T:

1. Don't sync for every task: Batching is more efficient
2. Don't skip final sync: Always sync before /sw:done
3. Don't ignore warnings: AC sync warnings indicate missing ACs
4. Don't force sync without understanding: --force bypasses validation
5. Don't sync before tasks complete: Sync when progress actually changed

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Architecture

Why comprehensive sync is needed:

Problem: Manual multi-step sync is error-prone
  1. Update spec.md ACs manually
  2. Run /sw:sync-specs
  3. Run /sw-github:sync
  4. Run /sw:update-status
  5. Check each system for correctness

Solution: Single command orchestrates all steps
  /sw:sync-progress → Does all 4 steps automatically

Benefits:

• ✅ Single command: One button for complete sync
• ✅ Guaranteed consistency: All systems synced together
• ✅ Error resilience: Non-critical failures don't block core sync
• ✅ Audit trail: Comprehensive report shows what synced
• ✅ Dry-run support: Preview before executing

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When Command Was Added

Version: v0.25.0+ Increment: 0053-safe-feature-deletion ADR: None yet (new feature)

Context: Before this command, users had to manually:

1. Run /sw:sync-acs
2. Run /sw:sync-specs
3. Run /sw-github:sync
4. Run /sw:update-status

Now: One command does all 4 steps ✅

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Related Commands

• /sw:sync-acs - Sync tasks → ACs only
• /sw:sync-specs - Sync spec → living docs only
• /sw:sync-tasks - Sync external → tasks (bidirectional)
• /sw-github:sync - Sync docs → GitHub only
• /sw-jira:sync - Sync docs → JIRA only
• /sw-ado:sync - Sync docs → ADO only
• /sw:update-status - Update status line cache

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I'm here to help you sync progress efficiently across all systems!

Ask me:

• "How do I sync progress to GitHub?"
• "What's the difference between sync-progress and sync-acs?"
• "How do I preview sync without executing?"
• "Why did my GitHub sync fail?"
• "When should I use --dry-run?"