name

pmbok-project-management

description

Comprehensive PMP/PMBOK project management methodologies and best practices. Use this skill when users need guidance on project management processes, templates, knowledge areas, process groups, tools, techniques, or certification preparation. Covers all 10 PMBOK Knowledge Areas and 5 Process Groups with practical templates, frameworks, and industry-standard approaches. Includes risk management, stakeholder engagement, schedule management, cost control, quality assurance, and resource planning.

PMP/PMBOK Project Management Methodology Skill

This skill provides comprehensive guidance on Project Management Professional (PMP) and Project Management Body of Knowledge (PMBOK) methodologies, frameworks, tools, and best practices as defined by the Project Management Institute (PMI).

When to Use This Skill

Use this skill when the user requests:

Project management best practices and methodologies
PMBOK Knowledge Areas guidance
Process Groups implementation
Project management templates and frameworks
Risk management strategies
Stakeholder engagement plans
Schedule and cost management techniques
Quality assurance processes
Resource planning and allocation
Communications planning
Procurement management
Integration management across project phases
PMP certification exam preparation
Project management documentation standards

PMBOK Framework Overview

Latest Version: PMBOK Guide 7th Edition (2021)

49 Processes across 10 Knowledge Areas and 5 Process Groups (PMBOK 6)
12 Principles and 8 Project Performance Domains (PMBOK 7)
Integrates Agile, Hybrid, and Predictive approaches
Emphasizes value delivery and outcomes

PMBOK 6th Edition Structure (Still Widely Used)

10 Knowledge Areas
5 Process Groups
49 Total Processes
Matrix structure: Each process belongs to one Knowledge Area and one Process Group

The 5 Project Management Process Groups (IPECC)

These represent the project lifecycle phases:

1. Initiating Process Group

Purpose: Authorize the project or phase and define objectives Color Code: Green (#d5e8d4)

Key Processes:

Develop Project Charter
Identify Stakeholders

Key Outputs:

Project Charter (formal authorization)
Stakeholder Register
Assumptions Log

Best Practices:

Align project with strategic objectives
Identify key stakeholders early
Define high-level requirements
Establish success criteria
Secure executive sponsorship

2. Planning Process Group

Purpose: Define course of action and refine objectives Color Code: Blue (#dae8fc)

Key Processes (24 total planning processes):

Develop Project Management Plan
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Durations
Develop Schedule
Plan Cost Management
Estimate Costs
Determine Budget
Plan Quality Management
Plan Resource Management
Estimate Activity Resources
Plan Communications Management
Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Plan Procurement Management
Plan Stakeholder Engagement

Key Outputs:

Project Management Plan (comprehensive)
Work Breakdown Structure (WBS)
Project Schedule
Cost Baseline
Risk Register
Stakeholder Engagement Plan
Communications Management Plan

Best Practices:

Progressive elaboration - refine plans as information becomes available
Involve team in planning for buy-in
Document assumptions and constraints
Establish baselines for scope, schedule, and cost
Plan for all 10 Knowledge Areas
Use historical data and lessons learned

3. Executing Process Group

Purpose: Complete work defined in project management plan Color Code: Orange (#ffe6cc)

Key Processes (10 total):

Direct and Manage Project Work
Manage Project Knowledge
Manage Quality
Acquire Resources
Develop Team
Manage Team
Manage Communications
Implement Risk Responses
Conduct Procurements
Manage Stakeholder Engagement

Key Activities:

Coordinate people and resources
Execute project activities
Deliver project outputs
Manage team performance
Conduct quality assurance
Build and maintain relationships
Implement approved changes

Best Practices:

Focus on deliverables and value
Foster team collaboration
Maintain stakeholder engagement
Document lessons learned continuously
Manage changes through formal process
Conduct regular team meetings

4. Monitoring & Controlling Process Group

Purpose: Track, review, and regulate project progress Color Code: Yellow (#fff2cc)

Key Processes (12 total):

Monitor and Control Project Work
Perform Integrated Change Control
Validate Scope
Control Scope
Control Schedule
Control Costs
Control Quality
Control Resources
Monitor Communications
Monitor Risks
Control Procurements
Monitor Stakeholder Engagement

Key Techniques:

Earned Value Management (EVM)
Variance analysis
Trend analysis
Performance reviews
Change control procedures
Quality audits

Best Practices:

Measure against baselines
Identify variances early
Take corrective action promptly
Use formal change control
Track key performance indicators (KPIs)
Regular status reporting

5. Closing Process Group

Purpose: Finalize all activities and formally close project Color Code: Purple (#e1d5e7)

Key Processes:

Close Project or Phase

Key Activities:

Obtain final acceptance
Transfer deliverables
Release resources
Close contracts
Archive project documents
Capture lessons learned
Celebrate success

Best Practices:

Formal sign-off from stakeholders
Complete lessons learned session
Archive all documentation
Conduct team retrospective
Recognize team contributions
Update organizational process assets

The 10 Knowledge Areas

1. Project Integration Management

Purpose: Unify and coordinate all project processes Color Code: Gray (#f5f5f5)

Processes:

Develop Project Charter (Initiating)
Develop Project Management Plan (Planning)
Direct and Manage Project Work (Executing)
Manage Project Knowledge (Executing)
Monitor and Control Project Work (M&C)
Perform Integrated Change Control (M&C)
Close Project or Phase (Closing)

Key Concepts:

Project charter authorizes project
Project management plan integrates all subsidiary plans
Change control board (CCB) reviews changes
Integrated change control manages competing constraints
Knowledge management preserves organizational learning

Tools & Techniques:

Expert judgment
Meetings
Project management information systems (PMIS)
Change control tools
Configuration management

2. Project Scope Management

Purpose: Ensure all required work (and only required work) is included Color Code: Blue (#dae8fc)

Processes:

Plan Scope Management (Planning)
Collect Requirements (Planning)
Define Scope (Planning)
Create WBS (Planning)
Validate Scope (M&C)
Control Scope (M&C)

Key Deliverables:

Scope Management Plan
Requirements Documentation
Requirements Traceability Matrix
Project Scope Statement
Work Breakdown Structure (WBS)
WBS Dictionary
Scope Baseline

Key Concepts:

Product scope vs. project scope
Requirements gathering (interviews, surveys, workshops, observation)
Scope creep prevention
Gold plating avoidance
Progressive elaboration

Best Practices:

Clear scope statement
Decompose work to appropriate level (80-hour rule)
Use WBS for all project work
Formal scope validation
Strict change control
Requirements traceability

3. Project Schedule Management

Purpose: Ensure timely project completion Color Code: Green (#d5e8d4)

Processes:

Plan Schedule Management (Planning)
Define Activities (Planning)
Sequence Activities (Planning)
Estimate Activity Durations (Planning)
Develop Schedule (Planning)
Control Schedule (M&C)

Key Deliverables:

Schedule Management Plan
Activity List
Project Schedule Network Diagrams
Duration Estimates
Project Schedule (Gantt Chart)
Schedule Baseline

Key Techniques:

Critical Path Method (CPM)
Critical Chain Method
Program Evaluation and Review Technique (PERT)
Schedule compression:
- Fast tracking (parallel activities)
- Crashing (add resources)
Three-point estimating (Optimistic, Most Likely, Pessimistic)
Resource leveling and smoothing

Best Practices:

Bottom-up estimating for accuracy
Identify critical path
Build in contingency reserves
Monitor schedule variance (SV)
Update schedule regularly
Use schedule performance index (SPI)

4. Project Cost Management

Purpose: Ensure project is completed within approved budget Color Code: Orange (#ffe6cc)

Processes:

Plan Cost Management (Planning)
Estimate Costs (Planning)
Determine Budget (Planning)
Control Costs (M&C)

Key Deliverables:

Cost Management Plan
Cost Estimates
Cost Baseline
Project Budget
Funding Requirements

Key Techniques:

Analogous estimating (top-down)
Parametric estimating
Bottom-up estimating
Three-point estimating
Earned Value Management (EVM):
- Planned Value (PV)
- Earned Value (EV)
- Actual Cost (AC)
- Cost Variance (CV = EV - AC)
- Schedule Variance (SV = EV - PV)
- Cost Performance Index (CPI = EV / AC)
- Schedule Performance Index (SPI = EV / PV)
- Estimate at Completion (EAC)
- Estimate to Complete (ETC)
- To-Complete Performance Index (TCPI)

Best Practices:

Include all costs (direct, indirect, fixed, variable)
Establish cost baseline
Track actual vs. planned costs
Use EVM for performance measurement
Manage cost reserves (contingency and management)
Regular cost reviews and forecasting

5. Project Quality Management

Purpose: Satisfy quality requirements and standards Color Code: Red (#f8cecc)

Processes:

Plan Quality Management (Planning)
Manage Quality (Executing)
Control Quality (M&C)

Key Deliverables:

Quality Management Plan
Quality Metrics
Quality Control Measurements
Verified Deliverables

Key Concepts:

Quality vs. Grade (different concepts)
Prevention over inspection
Customer satisfaction
Continuous improvement
Management responsibility

Quality Gurus:

W. Edwards Deming: PDCA (Plan-Do-Check-Act) cycle
Joseph Juran: Fitness for use, Quality Trilogy
Philip Crosby: Zero defects, Cost of Quality
Kaoru Ishikawa: Fishbone diagrams, Quality circles

Tools & Techniques:

Cost of Quality (CoQ):
- Cost of Conformance (prevention, appraisal)
- Cost of Non-conformance (internal failure, external failure)
Seven Basic Quality Tools:
1. Cause-and-effect (Fishbone/Ishikawa) diagrams
2. Flowcharts
3. Checksheets
4. Pareto diagrams (80/20 rule)
5. Histograms
6. Control charts
7. Scatter diagrams
Quality audits
Design of experiments
Statistical sampling
Inspection

Best Practices:

Define quality standards early
Plan quality into processes
Quality is everyone's responsibility
Continuous improvement culture
Balance quality, cost, and schedule

6. Project Resource Management

Purpose: Identify, acquire, and manage project resources Color Code: Purple (#e1d5e7)

Processes:

Plan Resource Management (Planning)
Estimate Activity Resources (Planning)
Acquire Resources (Executing)
Develop Team (Executing)
Manage Team (Executing)
Control Resources (M&C)

Key Deliverables:

Resource Management Plan
Team Charter
Resource Requirements
Resource Breakdown Structure (RBS)
Responsibility Assignment Matrix (RAM/RACI)
Resource Calendars

Key Concepts:

Human resources and physical resources
Team development stages (Tuckman):
- Forming
- Storming
- Norming
- Performing
- Adjourning
Power types (formal, reward, penalty, expert, referent)
Leadership styles (autocratic, democratic, laissez-faire)
Conflict management techniques:
- Withdraw/Avoid
- Smooth/Accommodate
- Compromise/Reconcile
- Force/Direct
- Collaborate/Problem Solve (best)

Tools & Techniques:

Organizational charts (hierarchical, matrix, text-oriented)
RACI Matrix (Responsible, Accountable, Consulted, Informed)
Resource histogram
Resource leveling and smoothing
Team building activities
Recognition and rewards
Virtual teams management

Best Practices:

Define roles and responsibilities clearly
Acquire best available resources
Invest in team development
Provide training as needed
Regular performance feedback
Manage conflicts constructively
Recognize and reward performance

7. Project Communications Management

Purpose: Ensure timely and appropriate information flow Color Code: Teal (#b1ddf0)

Processes:

Plan Communications Management (Planning)
Manage Communications (Executing)
Monitor Communications (M&C)

Key Deliverables:

Communications Management Plan
Project Reports
Project Presentations
Project Updates

Key Concepts:

Communication channels formula: n(n-1)/2 where n = number of people
Communication methods:
- Interactive (meetings, calls)
- Push (emails, memos, reports)
- Pull (websites, repositories)
Communication models:
- Sender-Message-Receiver
- Encoding-Decoding
- Noise and barriers
90% of PM time spent communicating

Best Practices:

Identify stakeholder communication needs
Regular status meetings and reports
Use appropriate communication method
Active listening
Clear, concise messaging
Manage communication technology effectively
Feedback mechanisms
Cultural sensitivity

8. Project Risk Management

Purpose: Identify and manage project risks Color Code: Yellow (#fff2cc)

Processes:

Plan Risk Management (Planning)
Identify Risks (Planning)
Perform Qualitative Risk Analysis (Planning)
Perform Quantitative Risk Analysis (Planning)
Plan Risk Responses (Planning)
Implement Risk Responses (Executing)
Monitor Risks (M&C)

Key Deliverables:

Risk Management Plan
Risk Register
Risk Report
Risk Breakdown Structure (RBS)

Key Concepts:

Risk vs. Issue (risk is uncertain, issue is current)
Opportunities (positive risks) and threats (negative risks)
Risk attitude, appetite, threshold, tolerance
Known unknowns vs. unknown unknowns
Risk categories (PESTLE, TECOP, etc.)

Risk Identification Techniques:

Brainstorming
Delphi technique
Interviewing
SWOT analysis (Strengths, Weaknesses, Opportunities, Threats)
Assumptions and constraint analysis
Checklist analysis
Prompt lists

Qualitative Risk Analysis:

Probability and Impact Matrix (5x5 grid)
Risk scores = Probability × Impact
Risk categorization
Risk urgency assessment

Quantitative Risk Analysis:

Expected Monetary Value (EMV)
Decision tree analysis
Sensitivity analysis
Monte Carlo simulation
PERT (three-point estimates)

Risk Response Strategies: For Threats (Negative Risks):

Avoid: Eliminate the threat
Transfer: Shift impact to third party (insurance)
Mitigate: Reduce probability or impact
Accept: Acknowledge without action (active or passive)

For Opportunities (Positive Risks):

Exploit: Ensure opportunity occurs
Share: Allocate ownership to third party
Enhance: Increase probability or impact
Accept: Willing to take if it occurs

Best Practices:

Proactive risk management
Regular risk reviews
Update risk register continuously
Communicate risks to stakeholders
Contingency planning
Reserve analysis (contingency and management reserves)
Lessons learned integration

9. Project Procurement Management

Purpose: Purchase or acquire products/services from outside Color Code: Pink (#f8cecc)

Processes:

Plan Procurement Management (Planning)
Conduct Procurements (Executing)
Control Procurements (M&C)

Key Deliverables:

Procurement Management Plan
Procurement Statement of Work (SOW)
Request for Proposal (RFP) / Request for Quotation (RFQ)
Bid Documents
Source Selection Criteria
Contracts
Closed Procurements

Contract Types:

Fixed Price (FP): Seller has risk
- Firm Fixed Price (FFP)
- Fixed Price Incentive Fee (FPIF)
- Fixed Price with Economic Price Adjustment (FPEPA)
Cost Reimbursable (CR): Buyer has risk
- Cost Plus Fixed Fee (CPFF)
- Cost Plus Incentive Fee (CPIF)
- Cost Plus Award Fee (CPAF)
Time and Materials (T&M): Moderate risk for both

Source Selection Criteria:

Technical capability
Cost
Past performance
References
Intellectual property rights
Proprietary rights

Best Practices:

Make or buy analysis
Clear SOW definition
Fair evaluation criteria
Legal review of contracts
Formal contract administration
Change control in contracts
Claims management
Close contracts formally

10. Project Stakeholder Management

Purpose: Identify and manage stakeholders Color Code: Light Purple (#e1d5e7)

Processes:

Identify Stakeholders (Initiating)
Plan Stakeholder Engagement (Planning)
Manage Stakeholder Engagement (Executing)
Monitor Stakeholder Engagement (M&C)

Key Deliverables:

Stakeholder Register
Stakeholder Engagement Plan
Stakeholder Engagement Assessment Matrix

Key Concepts:

Stakeholder: Anyone affected by or can affect the project
Internal vs. external stakeholders
Supportive vs. resistant stakeholders
Power, interest, influence, impact

Stakeholder Analysis Tools:

Power/Interest Grid
Power/Influence Grid
Influence/Impact Grid
Salience Model (Power, Legitimacy, Urgency)

Engagement Levels:

Unaware
Resistant
Neutral
Supportive
Leading

Best Practices:

Identify all stakeholders early
Analyze stakeholder needs and expectations
Develop tailored engagement strategies
Regular communication
Manage expectations
Address concerns proactively
Build relationships and trust
Monitor satisfaction

Key Project Management Documents

Project Charter

Purpose: Formally authorize the project Contents:

Project purpose and justification
Measurable objectives and success criteria
High-level requirements
High-level risks
Summary budget
Project approval requirements
Assigned project manager and authority level
Sponsor authorization

Project Management Plan

Purpose: Comprehensive document defining project execution Subsidiary Plans (may include):

Scope Management Plan
Schedule Management Plan
Cost Management Plan
Quality Management Plan
Resource Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Stakeholder Engagement Plan
Change Management Plan
Configuration Management Plan

Baselines:

Scope Baseline (Scope Statement + WBS + WBS Dictionary)
Schedule Baseline
Cost Baseline

Work Breakdown Structure (WBS)

Purpose: Hierarchical decomposition of project deliverables Best Practices:

Deliverable-oriented (what, not how)
100% rule (captures all work)
Decompose to work package level (8-80 hour rule)
Unique identifiers (1.1.1, 1.1.2, etc.)
Mutually exclusive packages
WBS dictionary provides detail

Risk Register

Purpose: Document all identified risks Contents for Each Risk:

Risk ID
Risk description
Risk category
Root cause
Trigger/Symptoms
Probability assessment
Impact assessment
Risk score/priority
Risk owner
Response strategy
Response actions
Status
Residual risk
Secondary risk

Change Log

Purpose: Track all project changes Contents:

Change ID
Date submitted
Submitter
Change description
Justification
Impact assessment (scope, schedule, cost, quality, resources)
Priority
Status (submitted, approved, rejected, implemented)
Approved by
Implementation date

Project Management Tools & Techniques

Critical Path Method (CPM)

Purpose: Identify longest path through project (critical activities) Calculations:

Forward pass: Calculate Early Start (ES) and Early Finish (EF)
Backward pass: Calculate Late Start (LS) and Late Finish (LF)
Float/Slack = LS - ES or LF - EF
Activities with zero float are on critical path

Earned Value Management (EVM)

Purpose: Integrated project performance measurement Key Metrics:

PV (Planned Value): Authorized budget for work scheduled
EV (Earned Value): Authorized budget for work completed
AC (Actual Cost): Actual cost for work completed
BAC (Budget at Completion): Total planned budget

Variances:

CV (Cost Variance) = EV - AC (negative = over budget)
SV (Schedule Variance) = EV - PV (negative = behind schedule)

Performance Indexes:

CPI (Cost Performance Index) = EV / AC (< 1.0 = over budget)
SPI (Schedule Performance Index) = EV / PV (< 1.0 = behind schedule)

Forecasting:

EAC (Estimate at Completion) = BAC / CPI
ETC (Estimate to Complete) = EAC - AC
VAC (Variance at Completion) = BAC - EAC
TCPI (To-Complete Performance Index) = (BAC - EV) / (BAC - AC)

RACI Matrix

Purpose: Clarify roles and responsibilities Definitions:

R (Responsible): Does the work
A (Accountable): Ultimately answerable (only one A per task)
C (Consulted): Provides input (two-way communication)
I (Informed): Kept up-to-date (one-way communication)

Decision Tree Analysis

Purpose: Choose between alternatives considering uncertainty Method:

Calculate Expected Monetary Value (EMV) for each branch
EMV = Probability × Impact (monetary value)
Choose path with highest EMV for opportunities
Choose path with lowest EMV for threats

PMP Certification Exam Tips

Exam Structure (Current as of 2024)

180 questions (175 scored, 5 pretest)
230 minutes (3 hours 50 minutes)
Computer-based at Pearson VUE centers or online proctored
Format: Multiple choice, multiple response, matching, hotspot, limited fill-in-the-blank

Exam Domains (PMBOK 7 - New Exam Content Outline)

People (42%): Managing and leading teams
Process (50%): Technical project management
Business Environment (8%): Strategic alignment and benefits realization

Study Approach

Read PMBOK Guide (at least twice)
Understand processes and ITTOs (Inputs, Tools & Techniques, Outputs)
Memorize formulas (EVM, CPM, Communications channels)
Practice with sample questions (1000+ questions recommended)
Take full-length practice exams
Review Rita Mulcahy, Andy Crowe, or similar prep books
Join study groups
Use flashcards for terminology
Watch online tutorials
Review exam content outline from PMI

Key Formulas to Memorize

Communications Channels: n(n-1)/2

PERT Three-Point Estimate:

Estimate = (O + 4M + P) / 6
Standard Deviation = (P - O) / 6

EVM Formulas:

CV = EV - AC
SV = EV - PV
CPI = EV / AC
SPI = EV / PV
EAC = BAC / CPI (typical scenario)
ETC = EAC - AC
VAC = BAC - EAC
TCPI = (BAC - EV) / (BAC - AC)

Point of Total Assumption (PTA) for FPIF contracts:

PTA = ((Ceiling Price - Target Price) / Buyer's Share Ratio) + Target Cost

Common Exam Traps

Questions may have multiple "correct" answers - choose the BEST one
Read questions carefully - what is the project manager doing NOW?
Consider PMBOK "ideal world" not real-world shortcuts
Don't bring biases from your organization
Watch for situational vs. knowledge questions
First time mentions matter (e.g., "first time" = collect requirements)

Agile and Hybrid Approaches (PMBOK 7)

Agile Principles Integration

Iterative and incremental delivery
Adaptive planning
Customer collaboration
Responding to change
Self-organizing teams
Frequent inspection and adaptation

Common Agile Frameworks

Scrum: Sprint-based, roles (Product Owner, Scrum Master, Team)
Kanban: Visual workflow, WIP limits, continuous flow
SAFe: Scaled Agile Framework for enterprises
Lean: Eliminate waste, amplify learning, deliver fast

Hybrid Approaches

Combine predictive and adaptive methods
Use predictive planning for stable requirements
Use adaptive delivery for uncertain scope
Tailor approach to project needs

Practical Templates

1. Project Charter Template

PROJECT CHARTER

Project Title: [Name]
Project Start Date: [Date]
Project End Date: [Date]
Project Manager: [Name]
Project Sponsor: [Name]

1. PROJECT PURPOSE/JUSTIFICATION
   [Business case and reason for project]

2. PROJECT OBJECTIVES AND SUCCESS CRITERIA
   - Objective 1: [Measurable objective]
   - Objective 2: [Measurable objective]
   Success Criteria: [How success will be measured]

3. HIGH-LEVEL REQUIREMENTS
   - [Requirement 1]
   - [Requirement 2]

4. HIGH-LEVEL RISKS
   - [Risk 1]
   - [Risk 2]

5. SUMMARY MILESTONE SCHEDULE
   Milestone 1: [Date]
   Milestone 2: [Date]

6. SUMMARY BUDGET
   Estimated Budget: $[Amount]

7. STAKEHOLDER LIST
   - [Key Stakeholder 1]
   - [Key Stakeholder 2]

8. PROJECT APPROVAL REQUIREMENTS
   [Criteria for project acceptance]

9. PROJECT MANAGER AUTHORITY
   [Level of authority for PM]

10. SPONSOR AUTHORIZATION
    Sponsor Signature: _______________  Date: _______

2. Risk Register Template

RISK REGISTER

Risk ID | Description | Category | Probability | Impact | Score | Owner | Response | Status
R-001   | [Risk desc] | Technical| High (0.7)  | High(8)| 5.6   | [Name]| Mitigate| Active
R-002   | [Risk desc] | Schedule | Med (0.5)   | Med(5) | 2.5   | [Name]| Accept  | Active

3. RACI Matrix Template

RACI MATRIX

Activity/Task          | PM  | Team Lead | Developer | Tester | Sponsor
----------------------|-----|-----------|-----------|--------|--------
Define Requirements   | A   | R         | C         | C      | I
Design Solution       | A   | C         | R         | C      | I
Develop Code          | A   | C         | R         | I      | I
Test Solution         | A   | C         | C         | R      | I
Deploy to Production  | A   | R         | C         | C      | I

4. Stakeholder Register Template

STAKEHOLDER REGISTER

Name | Role | Interest | Power | Influence | Engagement Level | Strategy
-----|------|----------|-------|-----------|------------------|----------
[Name]|Sponsor|High    |High   |High       |Leading           |Partner Closely
[Name]|User  |High     |Low    |Medium     |Supportive        |Keep Informed

Best Practices Summary

Planning Phase

Spend adequate time in planning (poor planning = project failure)
Involve team members in planning
Use historical data and lessons learned
Plan for all 10 knowledge areas
Establish clear baselines
Get formal approval of plans

Execution Phase

Focus on delivering value
Manage to the plan (or update the plan formally)
Regular team meetings and status updates
Proactive stakeholder engagement
Continuous risk monitoring
Quality built into processes

Monitoring & Controlling

Measure actual vs. planned regularly
Use EVM for integrated performance
Formal change control process
Address variances promptly
Transparent reporting
Keep stakeholders informed

General

Communication is paramount
Document everything
Manage expectations actively
Build strong teams
Lead don't just manage
Adapt to project needs
Learn and improve continuously

Common Pitfalls to Avoid

Inadequate planning: Rushing into execution
Scope creep: Uncontrolled changes
Poor communication: Misunderstandings and conflicts
Ignoring risks: Surprises that could have been managed
Micromanagement: Demotivating team
Stakeholder neglect: Loss of support
No change control: Chaos and budget overruns
Skipping quality: Rework and defects
Resource conflicts: Delays and frustration
No lessons learned: Repeating mistakes

Resources

Official PMI Resources

PMBOK Guide 6th & 7th Edition
PMI website: https://www.pmi.org/
PMI Standards: https://www.pmi.org/pmbok-guide-standards
Agile Practice Guide

Additional Study Materials

Rita Mulcahy's PMP Exam Prep
Andy Crowe's PMP Exam How to Pass on Your First Try
Joseph Phillips Udemy PMP courses
PrepCast PMP training
PMI Practice Standard series

Tools & Software

Microsoft Project
Primavera P6
Jira (Agile)
Asana
Monday.com
Smartsheet
Trello
ProjectManager.com

Conclusion

The PMBOK framework provides a comprehensive, globally recognized standard for project management. Success requires:

Understanding all 10 Knowledge Areas
Following the 5 Process Groups systematically
Using appropriate tools and techniques
Adapting to project specific needs
Continuous learning and improvement
Focusing on value delivery and outcomes

Remember: Project management is both art and science. Use these methodologies as guidelines, but adapt based on project context, organizational culture, and stakeholder needs.

Version: Based on PMBOK 6th Edition (with PMBOK 7 updates noted)
Date: October 27, 2025
Created by: Claude (Anthropic) using PMI PMBOK standards

Install Skill

SKILL.md

PMP/PMBOK Project Management Methodology Skill

When to Use This Skill

PMBOK Framework Overview

Latest Version: PMBOK Guide 7th Edition (2021)

PMBOK 6th Edition Structure (Still Widely Used)

The 5 Project Management Process Groups (IPECC)

1. Initiating Process Group

2. Planning Process Group

3. Executing Process Group

4. Monitoring & Controlling Process Group

5. Closing Process Group

The 10 Knowledge Areas

1. Project Integration Management

2. Project Scope Management

3. Project Schedule Management

4. Project Cost Management

5. Project Quality Management

6. Project Resource Management

7. Project Communications Management

8. Project Risk Management

9. Project Procurement Management

10. Project Stakeholder Management

Key Project Management Documents

Project Charter

Project Management Plan

Work Breakdown Structure (WBS)

Risk Register

Change Log

Project Management Tools & Techniques

Critical Path Method (CPM)

Earned Value Management (EVM)

RACI Matrix

Decision Tree Analysis

PMP Certification Exam Tips

Exam Structure (Current as of 2024)

Exam Domains (PMBOK 7 - New Exam Content Outline)

Study Approach

Key Formulas to Memorize

Common Exam Traps

Agile and Hybrid Approaches (PMBOK 7)

Agile Principles Integration

Common Agile Frameworks

Hybrid Approaches

Practical Templates

1. Project Charter Template

2. Risk Register Template

3. RACI Matrix Template

4. Stakeholder Register Template

Best Practices Summary

Planning Phase

Execution Phase

Monitoring & Controlling

General

Common Pitfalls to Avoid

Resources

Official PMI Resources

Additional Study Materials

Tools & Software

Conclusion