Requirements Feedback & Continuous Documentation

Quick Actions & Routing

User Intent	Action	Resource
Collecting feedback methods	Load techniques reference	references/feedback-techniques.md
Stage-specific guidance	Load stage guide	references/stage-feedback-guide.md
Running a review	Load checklist	references/feedback-checklist.md
Incorporating feedback	Use 7-step workflow	Quick Reference section below
Complete example	Load example	examples/feedback-workflow-example.md

Command Integration

The /re:review and /re:status commands handle automated validation. This skill complements them with human feedback collection and incorporation workflows.

Overview

Requirements feedback is the systematic process of gathering, analyzing, and incorporating input from users, stakeholders, and team members throughout the requirements lifecycle. Unlike static documentation, requirements in GitHub Projects are living documents that evolve as understanding deepens. This skill guides the collection and integration of feedback to continuously refine vision, epics, user stories, and tasks—ensuring requirements stay aligned with real-world needs and learnings.

Purpose

Feedback serves as the quality assurance layer across the requirements hierarchy:

• Vision level: Validates problem understanding and strategic alignment
• Epic level: Confirms capability scope and feasibility
• Story level: Refines user value and acceptance criteria
• Task level: Surfaces implementation insights and blockers

Effective feedback:

• Catches misunderstandings early before costly rework
• Incorporates real-world learnings into requirements
• Keeps requirements aligned with evolving user needs
• Enables data-driven refinement of priorities and scope

Feedback Collection Process

Step 1: Collect Feedback

Key Actions:

• Gather insights from users, stakeholders, and team members
• Use appropriate techniques for each audience (see references/feedback-techniques.md)
• Document feedback systematically with source, date, and context

Guidelines:

• Match technique to audience: interviews for stakeholders, testing for users
• Capture both explicit feedback and observed behaviors
• Reference "Feedback at Each Stage" below for level-specific guidance

Step 2: Analyze Feedback

Key Actions:

• Identify patterns and themes across multiple feedback sources
• Validate assumptions against collected data
• Extract actionable insights from raw feedback

Guidelines:

• Look for recurring themes—single data points may be outliers
• Separate signal from noise; not all feedback requires action
• Note conflicting feedback for stakeholder discussion

Step 3: Decide

Key Actions:

• Prioritize feedback items by impact and alignment with vision
• Determine which changes to make to requirements
• Document decisions and rationale

Guidelines:

• Use impact/effort analysis for prioritization
• Involve stakeholders in decisions affecting scope or priority
• Some feedback may be deferred to future iterations—document explicitly

Step 4: Update

Key Actions:

• Modify GitHub issues (vision, epics, stories, tasks) based on decisions
• Update acceptance criteria to reflect new understanding
• Adjust priorities if feedback changes relative importance

Guidelines:

• Add comments explaining what changed and why
• Keep changes traceable via GitHub's edit history
• Tag relevant team members on significant updates

Step 5: Communicate

Key Actions:

• Inform stakeholders and team of changes made
• Explain how specific feedback was incorporated
• Acknowledge feedback providers

Guidelines:

• Close the loop—tell people how their input was used
• Explain decisions even when feedback wasn't incorporated
• Use GitHub comments to keep communication in context

Step 6: Validate

Key Actions:

• Verify changes actually address the original feedback
• Check for unintended consequences of updates
• Confirm with feedback source when appropriate

Guidelines:

• Quick review with original feedback provider builds trust
• Watch for ripple effects on related requirements
• Iterate if validation reveals issues

Step 7: Repeat

Key Actions:

• Schedule regular feedback cycles throughout the project
• Build feedback collection into standard workflows
• Continuously refine based on ongoing learnings

Guidelines:

• Don't wait for perfect timing—continuous feedback beats batched reviews
• Adjust feedback frequency based on project phase
• Feedback is an ongoing activity, not a one-time event

Feedback at Each Stage

Each level of the requirements hierarchy has distinct feedback needs. For detailed guidance on who to involve, what questions to ask, and how to incorporate feedback at each level, see references/stage-feedback-guide.md.

Level	When to Gather Feedback	Key Focus
Vision	After creating/updating vision	Problem validation, strategic alignment
Epic	After identifying epics, before stories	Completeness, feasibility, dependencies
Story	During refinement, after user testing	INVEST criteria, acceptance criteria clarity
Task	During implementation, code review	Accuracy, discovered work, blockers

The Build-Measure-Learn Loop

Phase	Action	Examples
Build	Implement requirements	Epic → Stories → Tasks
Measure	Collect data and feedback	User testing, analytics, business metrics, retrospectives
Learn	Extract insights and refine	What worked? What didn't? What's missing? What changed?
Repeat	Update requirements	Iterate with refined understanding

Continuous Documentation Practices

Keep Requirements Up to Date

Living document principles:

• Requirements in GitHub issues are living documents, not static specs
• Update issues as understanding evolves
• Add clarifications when questions arise
• Document decisions made during implementation
• Link to discussions or PRs that informed changes

Document Learnings

• Add comments to issues with findings from user research
• Link to test results or analytics that inform requirements
• Reference customer feedback or support tickets
• Note technical discoveries that impact requirements

Maintain Traceability

• Tasks link to parent stories
• Stories link to parent epics
• Epics link to parent vision
• Full chain of traceability maintained
• Link to supporting documents (design mocks, research findings)

Best Practices

Practice	Key Actions	Avoid
Create Safe Space	Reward early problem-catching; ask open questions ("What's missing?")	Blame when requirements change
Act Quickly	Update within 24 hours; communicate changes to feedback providers	Collecting feedback then taking no action
Balance Stability/Flexibility	Batch small changes; major changes need broader review	Refusing updates because "scope is agreed"
Document the "Why"	Add comments explaining changes; reference evidence (user quotes, data)	Silent edits with no explanation
Validate with Real Users	Regular usability sessions; observe actual usage, not just opinions	Waiting until launch to discover misalignment

Common Pitfalls to Avoid

Pitfall	Problem	Solution
Treating requirements as contracts	Resistance to change	Collaborate; requirements should evolve
Ignoring implementation feedback	Missing important technical details	Listen when developers raise concerns
Feedback without action	Disengages contributors	Act on feedback or explain why not
Changing too frequently	Confusion and churn	Batch minor updates; communicate major changes
Only internal feedback	Echo chamber risk	Involve real users regularly

Quick Reference: Feedback Integration Flow

1. Collect Feedback → Gather insights from users, stakeholders, team
2. Analyze → Identify patterns, validate assumptions, extract learnings
3. Decide → Determine what changes to make to requirements
4. Update → Modify GitHub issues (vision, epics, stories, tasks)
5. Communicate → Inform stakeholders and team of changes
6. Validate → Verify changes address feedback and improve requirements
7. Repeat → Continuous cycle throughout product lifecycle

GitHub Projects Integration

Tracking Feedback

• Add feedback as comments on relevant issues
• Tag people who provided feedback
• Link to supporting evidence (research findings, analytics)

Useful labels:

• needs-validation - Requires user feedback
• feedback-received - Feedback available, needs incorporation
• updated-from-feedback - Changed based on feedback

Documenting Changes

• GitHub tracks all changes via edit history
• Add comment on significant updates explaining what changed and why
• Reference feedback sources (user quotes, data, discussions)
• Link to related issues, test results, or PRs

Reference Files

Load references as needed:

Reference	When to Load	Path
stage-feedback-guide.md	Detailed guidance for feedback at each requirements level (Vision, Epic, Story, Task)	references/stage-feedback-guide.md
feedback-techniques.md	Methods for user research, stakeholder reviews, team feedback, and automated feedback	references/feedback-techniques.md
feedback-checklist.md	Conducting feedback reviews or validating requirements at any level	references/feedback-checklist.md
feedback-templates.md	GitHub comment templates for documenting feedback	references/feedback-templates.md

Examples

Working examples that can be copied and adapted:

Example	Use Case	Path
feedback-workflow-example.md	Complete end-to-end feedback collection and incorporation cycle	examples/feedback-workflow-example.md

Related Skills

Load these skills when feedback reveals needs beyond this skill's scope:

Feedback Context	Load Skill	Routing Trigger
Vision feedback reveals gaps in vision definition	vision-discovery	User needs to revise or create vision elements
Epic feedback reveals scoping issues	epic-identification	User needs to adjust epic boundaries or dependencies
Story feedback reveals INVEST violations	user-story-creation	User needs to rewrite stories to meet criteria
Task feedback reveals breakdown issues	task-breakdown	User needs to reorganize task structure
Feedback changes priorities	prioritization	User needs to re-apply MoSCoW framework