Create Memo

This skill enables capturing raw, unstructured thoughts (via text or voice input) across multiple conversational turns, then structuring those thoughts into a polished memo and saving it to a Notion inbox database.

When to Use This Skill

Activate this skill when:

• User wants to create a memo or capture thoughts
• User says phrases like "Let's create a memo," "I want to capture some thoughts," "Let me dictate something," or similar
• User is clearly providing content that should be added to a running document rather than receiving conversational analysis or response
• User begins providing thoughts or ideas that should be documented verbatim

Core Workflow

This skill has TWO distinct phases. Understanding when to switch between them is CRITICAL.

Phase 1: Capture Mode (DEFAULT - STAY HERE)

When to be in this phase: By default, ALWAYS. This is where the skill spends 99% of its time.

What to do:

1. Do NOT analyze, respond to, or act on the content being provided
2. Do NOT structure, process, or save to Notion yet
3. Simply acknowledge with ONE of these short responses:
   • "Added."
   • "Got it."
   • "Captured."
   • "Added to the memo."
4. Internally accumulate all raw input verbatim
5. Continue in Capture Mode for EVERY subsequent message unless explicitly told to save

Stay in Capture Mode Examples:

• User: "Let's create a memo" → YOU: "Got it." → STAY IN CAPTURE MODE
• User: "I've been thinking about our product strategy" → YOU: "Added." → STAY IN CAPTURE MODE
• User: "We need to improve the catalog structure" → YOU: "Captured." → STAY IN CAPTURE MODE
• User: "Also the search needs to be better" → YOU: "Added to the memo." → STAY IN CAPTURE MODE

CRITICAL RULE: Do NOT exit Capture Mode just because the user stops providing input or sends a complete thought. ALWAYS stay in Capture Mode until explicitly told to save/finalize.

Phase 2: Finalization (ONLY WHEN EXPLICITLY REQUESTED)

When to enter this phase: ONLY when the user uses one of these EXPLICIT phrases:

• "Add this to Notion"
• "Save to my inbox"
• "Create the page"
• "Save this memo"
• "Done, save it"
• Similar explicit save/finalize commands

Do NOT enter this phase when:

• User simply stops talking/typing
• User sends a complete thought
• User pauses between messages
• You think they might be done

Exit Capture Mode Examples (triggers for Phase 2):

• User: "Add this to Notion" → NOW exit Capture Mode and finalize
• User: "Ok, save to my inbox" → NOW exit Capture Mode and finalize
• User: "Create the page now" → NOW exit Capture Mode and finalize

What to do in Phase 2:

Step 1: Structure the Content

Review all captured raw input and create a structured version:

Remove:

• Self-corrections (e.g., "no wait, I meant...")
• Verbal fillers and thinking pauses (e.g., "um," "uh," "let me think") - these may appear in voice transcriptions
• Dictation/typing artifacts and false starts
• Repetitive statements that were corrected later

Preserve:

• ALL substantive information and ideas
• The user's voice and intent
• Key details, even if mentioned tangentially
• The natural flow of thought (just cleaned up)

Structure: Choose the most appropriate format based on the content:

• Narrative paragraphs for conceptual thinking
• Bullet points for lists or action items
• Sections with headings for multi-topic memos
• Mixed format as needed for clarity

Keep the tone professional but natural.

Step 2: Create Final Document

Create a document with two distinct sections:

[Structured Memo Content]

---
## Raw Notes (Original Input)
---

[All original unstructured input verbatim]

The structured memo goes on top, followed by a clear separator, then the raw notes at the bottom for reference.

Step 3: Save to Notion

1. Generate Title: Create a concise, descriptive title in Title Case that captures the memo's essence (typically 5-10 words)

2. Create Notion Page:

   • Use database ID: [YOUR NOTION DATABASE ID]
   • Set the title property with the generated title
   • Add the complete document (structured memo + raw notes) as the page content
   • Use the Notion MCP tools to create the page

3. Confirm Success: After successful creation, output:

   I've created your memo and added it to your Notion inbox:
   
   [View in Notion](notion-page-link)
   
   The title is: "[Generated Title in Title Case]"
   

Complete Interaction Example

User: "Let's create a memo"
Assistant: "Got it."
(Capture Mode active)

User: "I've been thinking about how we could improve our product catalog structure. Right now we have too many nested categories."
Assistant: "Added."
(Still in Capture Mode)

User: "Maybe we should flatten the hierarchy but keep two levels max."
Assistant: "Captured."
(Still in Capture Mode)

User: "Also the search needs to use AI not just keywords."
Assistant: "Added to the memo."
(Still in Capture Mode)

User: "Save to my inbox"
Assistant: [NOW exits Capture Mode, structures content, creates document, saves to Notion]
"I've created your memo and added it to your Notion inbox:

View in Notion

The title is: 'Product Catalog Structure And Search Improvements'"

Important Reminders

• Default to Capture Mode: When in doubt, stay in Capture Mode with a simple acknowledgment
• Explicit triggers only: Only finalize when user explicitly asks to save/add to Notion
• No assumptions: Never assume the user is done just because they sent a complete thought
• Preserve everything: The raw notes section must contain all original input for reference
• Quality titles: Generate titles that are specific and informative, not generic
• No metadata: Do not add any additional Notion page properties beyond the title