Note Writing Workflow

Purpose

Assist with creating and organizing notes in denote format using org-mode.

Context Detection

This skill activates when:

• User asks to create a note, write a note, or document something
• User mentions denote, org-mode, or note-taking
• Working directory is /home/vincent/desktop/org/notes
• User references .org files with denote naming pattern
• User asks about organizing knowledge or documentation

Note Location

Notes directory: /home/vincent/desktop/org/notes

Denote Format

Denote is an Emacs package for simple note management with a consistent naming scheme.

File Naming Pattern

Standard format:

YYYYMMDDTHHMMSS--title__tag1_tag2_tag3.org

With signature (for automated/system-generated notes):

YYYYMMDDTHHMMSS==signature--title__tag1_tag2_tag3.org

Components:

• Timestamp: YYYYMMDDTHHMMSS - Unique identifier and creation time
• Signature (optional): ==signature - Identifies note origin/type (e.g., ==pkai for automated history notes)
• Separator: -- - Separates timestamp/signature from title
• Title: Descriptive, lowercase with hyphens
• Tag separator: __ - Separates title from tags
• Tags: Underscore-separated, descriptive keywords

Examples:

# Regular note
20251203T151822--personal-ai-infrastructure-implementation-plan__ai_claude_infrastructure_nixos_plan.org

# Automated history note (with pkai signature)
20251203T155616==pkai--claude-skills-implementation-session__history_session_ai_claude.org

Signature Usage:

• ==pkai - Personal Knowledge Automated Infrastructure (history-generated notes)
• Use signatures to identify system-generated or automated notes
• Makes it easy to filter: ls *==pkai*.org shows all automated notes

File Structure

Every denote note follows this org-mode structure:

#+title:      Note Title Here
#+date:       [YYYY-MM-DD Day HH:MM]
#+filetags:   :tag1:tag2:tag3:
#+identifier: YYYYMMDDTHHMMSS
#+category: category_name

* First Section
Content goes here...

** Subsection
More content...

* Second Section
Additional content...

Key Elements:

• #+title: - Human-readable title (can have spaces, capitalization)
• #+date: - Creation date in org-mode date format
• #+filetags: - Tags surrounded by colons (:tag1:tag2:)
• #+identifier: - Same as filename timestamp
• #+category: - Optional category for organization

Common Tags

Technical Topics

• :ai: - AI, LLMs, Claude Code
• :nixos: - NixOS configuration and packages
• :golang: - Go programming language
• :homelab: - Infrastructure, servers, self-hosting
• :keyboards: - Keyboard firmware (QMK, ZMK, Kanata)
• :emacs: - Emacs editor and configuration
• :linux: - Linux operating system
• :programming: - General programming topics

Work and Projects

• :work: - Work-related notes
• :redhat: - Red Hat specific
• :openshift: - OpenShift/Kubernetes
• :tekton: - Tekton CI/CD
• :project: - Project-specific notes

Personal

• :life: - Personal life and experiences
• :books: - Book notes and highlights
• :ideas: - Ideas and brainstorming
• :plan: - Planning and roadmaps
• :learning: - Learning notes

Content Type

• :howto: - How-to guides
• :reference: - Reference material
• :tutorial: - Tutorials and walkthroughs

History Integration

• :history: - All history-related notes (required for integration)
• :history:session: - Work session summaries
• :history:learning: - Problem-solving insights and learnings
• :history:research: - Deep technical investigations
• :history:decision: - Architecture and design decisions
• :history:execution: - Command execution logs

Note: History-tagged notes are interconnected with ~/.config/claude/history/ entries. See the history-system skill for details.

Creating Notes

Using org-manager (Recommended)

The org-manager tool provides batch mode denote integration for creating notes programmatically:

# Create a simple note
org-manager denote-create "Note Title" "tag1,tag2,tag3" \
  --category=homelab --directory=~/desktop/org/notes

# Create with signature (for automated notes)
org-manager denote-create "Session Summary" "history,session" \
  --signature=pkai --category=history

# Create with initial content from file
echo "* Custom Content" > /tmp/content.org
org-manager denote-create "My Note" "nixos,config" \
  --content=/tmp/content.org

Output: Returns JSON with created file path:

{
  "success": true,
  "filepath": "/path/to/20251205T140049--note-title__tag1_tag2_tag3.org",
  "timestamp": "20251205T140049",
  "message": "Created note: ..."
}

Manual Creation

If creating notes manually without org-manager:

Generate Timestamp

# Get current timestamp for identifier
date +"%Y%m%dT%H%M%S"

Generate Full Date

# Get org-mode formatted date
date +"[%Y-%m-%d %a %H:%M]"

Example: Creating a New Note

Filename: 20251203T154500--setting-up-wireguard-vpn__homelab_networking_vpn.org

Content:

#+title:      Setting up Wireguard VPN
#+date:       [2025-12-03 Wed 15:45]
#+filetags:   :homelab:networking:vpn:
#+identifier: 20251203T154500
#+category: homelab

* Overview
Setting up Wireguard VPN for secure remote access to homelab.

* Configuration
** Server Setup
Configuration in ~/src/home/modules/wireguard-server

** Client Setup
Configuration in ~/src/home/modules/wireguard-client

* Testing
Verify connection with ping...

Best Practices

Title Guidelines

• Use descriptive, specific titles
• Keep titles concise (3-7 words ideal)
• Use lowercase in filename, normal case in #+title:
• Examples:
  • Good: "implementing-oauth2-authentication"
  • Bad: "notes" or "stuff-about-things"

Tagging Strategy

• Use 2-5 tags per note
• Start general, then specific: :programming:golang:testing:
• Create tags consistently (don't use both :ai: and :artificial-intelligence:)
• Tags are for finding, not categorizing everything

Content Organization

• Use org-mode headings (*, **, ***)
• Include a brief overview/summary at the top
• Use TODO items for actionable content
• Link related notes with org-mode links

Org-Mode Features

Headings

* Level 1
** Level 2
*** Level 3

Links

# Link to other notes
[[file:~/desktop/org/notes/20251203T151822--personal-ai-infrastructure__ai.org][PAI Implementation Plan]]

# External links
[[https://example.com][Example Website]]

# Link with description
[[https://github.com/user/repo][GitHub Repository]]

Code Blocks

#+begin_src bash
# Shell commands
make switch
#+end_src

#+begin_src nix
# Nix configuration
services.nginx.enable = true;
#+end_src

#+begin_src go
// Go code
func main() {
    fmt.Println("Hello")
}
#+end_src

Lists

# Unordered
- Item 1
- Item 2
  - Subitem

# Ordered
1. First
2. Second
3. Third

# TODO lists
- [ ] Uncompleted task
- [X] Completed task

TODO Items

* TODO Implement feature X
SCHEDULED: <2025-12-04 Thu>

* DONE Fixed bug in handler
CLOSED: [2025-12-03 Wed 14:23]

* IN-PROGRESS Working on refactor

Tables

| Name    | Value | Status |
|---------+-------+--------|
| Item 1  |   100 | Done   |
| Item 2  |   200 | Pending|

Finding and Organizing Notes

Using the Org Skill

This skill integrates with the Org skill for programmatic org-mode operations on note files.

Tool location: ~/.config/claude/skills/Org/tools/org-manager

Create notes (denote integration):

# Create new note with proper denote formatting
org-manager denote-create "My Note Title" "tag1,tag2" \
  --category=category --directory=~/desktop/org/notes

# Create automated note with signature
org-manager denote-create "Session Log" "history,session" \
  --signature=pkai --category=history

# Read note metadata
org-manager denote-metadata ~/desktop/org/notes/20251205T*.org

# Update note frontmatter
org-manager denote-update ~/desktop/org/notes/20251205T*.org \
  --title="New Title" --tags="new,tags"

# Append content to existing note
echo "* New Section" > /tmp/content.org
org-manager denote-append ~/desktop/org/notes/20251205T*.org /tmp/content.org

Search and query notes:

# Search for term across all notes
org-manager search ~/desktop/org/notes/*.org "wireguard"

# Count TODOs in notes
org-manager count ~/desktop/org/notes/20251203T151822--project__ai.org

# List sections in a note
org-manager sections ~/desktop/org/notes/20251203T151822--project__ai.org

By Tags

Notes with :nixos: tag can be found by searching filenames with _nixos

# Find notes with specific tag
ls ~/desktop/org/notes/*__*homelab*.org
ls ~/desktop/org/notes/*__*nixos*.org

By Date

Files are naturally sorted by timestamp, most recent first when reverse sorted

# Most recent notes
ls -t ~/desktop/org/notes/*.org | head -10

# Notes from specific month
ls ~/desktop/org/notes/202512*.org

By Title

Search for keywords in the title portion between -- and __

# Find notes with "wireguard" in title
ls ~/desktop/org/notes/*--*wireguard*.org

Using grep (fallback)

# Find notes about a topic
grep -l "wireguard" ~/desktop/org/notes/*.org

# Search content
grep -r "NixOS configuration" ~/desktop/org/notes/

# Find notes with specific tag in frontmatter
rg "#+filetags:.*:nixos:" ~/desktop/org/notes/

Special Note Types

Readwise Notes

Notes imported from Readwise follow a special format:

• Filename: TIMESTAMP==readwise=TYPE--title.org
• Include #+property: READWISE_URL:
• Organized by highlights

Don't create these manually; they're imported automatically.

Meeting Notes

#+title:      Team Meeting 2025-12-03
#+date:       [2025-12-03 Wed 10:00]
#+filetags:   :work:meetings:
#+identifier: 20251203T100000
#+category: work

* Attendees
- Alice
- Bob
- Charlie

* Agenda
** Topic 1
** Topic 2

* Action Items
- [ ] Alice: Follow up on X
- [ ] Bob: Complete Y by Friday

Learning Notes

#+title:      Learning Rust Ownership
#+date:       [2025-12-03 Wed 16:00]
#+filetags:   :learning:rust:programming:
#+identifier: 20251203T160000
#+category: learning

* Key Concepts
** Ownership Rules
1. Each value has an owner
2. Only one owner at a time
3. Value dropped when owner goes out of scope

* Examples
#+begin_src rust
fn main() {
    let s = String::from("hello");
}
#+end_src

* Resources
- [[https://doc.rust-lang.org/book/ch04-01-what-is-ownership.html][Rust Book: Ownership]]

Project Notes

#+title:      Claude AI Infrastructure Project
#+date:       [2025-12-03 Wed 15:18]
#+filetags:   :project:ai:infrastructure:
#+identifier: 20251203T151800
#+category: project

* Project Goals
- [ ] Goal 1
- [ ] Goal 2

* Timeline
** Phase 1: Setup
SCHEDULED: <2025-12-05 Fri>

** Phase 2: Implementation
SCHEDULED: <2025-12-10 Wed>

* Resources
- [[file:other-note.org][Related Note]]

Integration with Tools

Emacs Denote

If using Emacs denote package:

• denote - Create new note
• denote-link - Link to existing note
• denote-org-extras-link-to-heading - Link to specific heading
• denote-rename-file - Rename note (updates title/tags)

Ripgrep Searches

# Find notes mentioning "wireguard"
rg -i "wireguard" ~/desktop/org/notes/

# Find notes with specific tag pattern
rg -i "#+filetags:.*:nixos:" ~/desktop/org/notes/

History Integration

When to Create History-Linked Notes

Create notes with :history: tags when:

• Documenting significant work sessions
• Capturing important learnings from debugging
• Recording research findings worth referencing
• Noting architecture decisions

History Note Format

Filename with pkai signature:

YYYYMMDDTHHMMSS==pkai--description__history_category_tags.org

Content:

#+title:      <Title>
#+date:       [YYYY-MM-DD Day HH:MM]
#+filetags:   :history:category:topic1:topic2:
#+identifier: YYYYMMDDTHHMMSS
#+category: history

* Context
What this documents

* Details
Main content

* Related History Entries
- [[file:~/.config/claude/history/sessions/2025-12/...][Session Entry]]
- [[file:~/.config/claude/history/learnings/2025-12/...][Learning Entry]]

* Related Notes
- [[file:~/desktop/org/notes/...][Other Note]]

Note: The ==pkai signature marks this as a history-system generated note.

Finding History Notes

# All history notes (by tag)
ls ~/desktop/org/notes/*__history*.org

# All automated history notes (by signature)
ls ~/desktop/org/notes/*==pkai*.org

# Specific category
ls ~/desktop/org/notes/*__history_session*.org
ls ~/desktop/org/notes/*==pkai*__history_learning*.org

# Search content
rg "topic" ~/desktop/org/notes/*__history*.org
rg "topic" ~/desktop/org/notes/*==pkai*.org

Cross-Referencing

From Notes to History:

* Related History
- [[file:~/.config/claude/history/sessions/2025-12/2025-12-03-150000_SESSION_implementation.md][Implementation Session]]

From History to Notes:

## Related Notes
- [[file:~/desktop/org/notes/20251203T151822--topic__history_session.org][Topic Note]]

See the history-system skill for complete integration details.

Tips

1. Timestamps are unique: Use current time for new notes
2. Tags are lowercase: Keep them simple and consistent
3. Link liberally: Connect related notes and history entries
4. Use TODO items: Make notes actionable
5. Include examples: Code, commands, configurations
6. Reference sources: Link to documentation, articles
7. Review regularly: Update and refine over time
8. History tag: Add :history: for integration with history system

Example Workflow

1. Identify topic to document
2. Generate timestamp: date +"%Y%m%dT%H%M%S"
3. Choose 2-4 relevant tags
4. Create filename: TIMESTAMP--topic-description__tag1_tag2.org
5. Add org-mode frontmatter
6. Write content with headings, links, code blocks
7. Add TODO items for follow-up
8. Link related notes

Remember: Notes are living documents. It's okay to update, refine, and reorganize as understanding deepens.

Examples

Example 1: Creating a new note

User: "Create a note about NixOS flakes best practices"
→ Generates timestamp identifier
→ Creates denote-formatted filename with tags
→ Adds org-mode frontmatter (title, date, filetags)
→ Structures content with headings
→ Saves to ~/desktop/org/notes/
→ Result: Well-organized note ready for future reference

Example 2: Finding related notes

User: "Show me notes about Tekton"
→ Searches denote notes by tag: :tekton:
→ Also searches by title and content
→ Returns list of matching notes with timestamps
→ Shows snippets of relevant content
→ Result: Quick access to all Tekton-related knowledge

Example 3: Linking notes together

User: "Link this note to my CI/CD planning note"
→ Finds target note by search
→ Adds denote link using org-mode format
→ Creates bidirectional reference
→ Updates related notes section
→ Result: Knowledge graph connections established