Task Organizer Skill

Overview

The Task Organizer provides comprehensive task management capabilities with projects, tags, priorities, and full-text search. This skill automatically activates when you mention tasks, todos, projects, productivity, planning, or task tracking.

When This Skill Activates

Claude automatically uses this skill when:

• You mention creating, updating, or deleting tasks
• You ask about your task list, todos, or to-do items
• You want to create or manage projects
• You ask about task deadlines or overdue items
• You want to search or filter tasks
• You ask for productivity metrics or task statistics
• You mention organizing or prioritizing work

Available Operations

Task Management

• Create tasks with title, description, priority level, due dates, and project assignment
• Update task status (pending, in_progress, completed, blocked)
• Update task priority (low, medium, high)
• Update task details (title, description, due date)
• Delete tasks when no longer needed
• Mark tasks as complete
• View task details including all metadata and tags
• List tasks with pagination support

Search and Filter

• Search tasks using full-text search (search across titles and descriptions)
• Filter tasks by status (pending, in_progress, completed, blocked)
• Filter tasks by priority (low, medium, high)
• Filter tasks by project
• Filter tasks by tags
• Find overdue tasks automatically

Project Management

• Create projects to organize tasks
• View all projects and their details
• List tasks by project to see project progress
• Update project information (name, description)
• Delete projects when they're complete

Tag System

• Add tags to tasks for categorization
• Remove tags from tasks
• List all tags to see available categories
• Filter tasks by tags to find related work

Analytics

• View task statistics (total, completed, pending, high-priority)
• Calculate completion rate to track productivity
• Get completion trends across your tasks
• Identify overdue tasks that need attention
• Track high-priority items at a glance

Example Workflows

1. Daily Review

User: "Show me today's pending tasks and any overdue items"
Skill activates: Lists pending tasks, identifies overdue items, displays summary

2. Create and Organize

User: "Create a task to review the authentication PR, mark it as high priority and add a code-review tag"
Skill activates: Creates task, sets priority, adds tag, returns confirmation

3. Project Planning

User: "Create a project called 'Website Redesign' and add tasks for: design mockups, frontend implementation, backend updates"
Skill activates: Creates project, creates tasks, associates them with project

4. Search and Filter

User: "Find all high-priority tasks related to authentication"
Skill activates: Searches for "authentication", filters by high priority, displays results

5. Analytics

User: "What's my task completion rate this week and what's overdue?"
Skill activates: Calculates stats, lists overdue items, shows productivity metrics

6. Status Update

User: "Mark the database migration task as completed"
Skill activates: Updates task status to completed, recalculates statistics

Task Priority Levels

• High: Critical tasks that need immediate attention
• Medium: Important tasks that should be done soon (default)
• Low: Nice-to-have tasks that can wait

Task Status Values

• Pending: Not yet started
• In Progress: Currently being worked on
• Completed: Finished and done
• Blocked: Unable to progress due to dependencies or blockers

Best Practices

Clear Task Titles

✅ "Implement user authentication for mobile app" ❌ "Do the auth thing"

Meaningful Descriptions

• Include context about why the task exists
• Add any relevant links or references
• Note dependencies on other tasks

Appropriate Prioritization

• Use High for critical path items and urgent fixes
• Use Medium for regular work (this is the default)
• Use Low for nice-to-have enhancements

Consistent Tagging

• Create tags that make sense for your workflow
• Examples: bug, feature, documentation, review, urgent
• Use tags to filter and find related work quickly

Regular Status Updates

• Keep task status accurate for better tracking
• Mark items complete as soon as they're done
• Update blocked items with reasons

Due Dates

• Set realistic due dates to avoid constant overdue items
• Review overdue tasks regularly
• Adjust dates if priorities change

Common Patterns

Breaking Down Large Work

Instead of one huge task, break work into smaller pieces:

Project: "Q4 Product Launch"
├── Task: "Finalize requirements" (due Monday)
├── Task: "Implement features" (due Wednesday)
├── Task: "QA and testing" (due Friday)
└── Task: "Deploy to production" (due Saturday)

Using Tags for Workflow

Organize by tags to enable quick filtering:

Tags: bug, feature, documentation, review, urgent, blocked
Filter: Show me all [bug] and [urgent] tasks

Priority-Based Focusing

Focus on what matters most:

"Show me all high-priority tasks"
"What high-priority tasks are overdue?"
"Update the high-priority blocked task"

Integration with Your Workflow

With Code Reviews

• Create task: "Review PR #123 for authentication module"
• Tag it: code-review, urgent
• Set priority: high
• Due date: tomorrow

With Project Planning

• Create project for each initiative
• Add tasks as you discover work
• Update status as team progresses
• Check completion rate for velocity tracking

With Daily Standup

• Run daily review to see pending items
• Call out overdue tasks needing attention
• Share completion statistics

Limitations

• Text-based interface (no graphical UI)
• Single user (no multi-user collaboration)
• SQLite backend (local storage only)
• No time tracking (only due dates)

Tips for Effectiveness

1. Create tasks immediately when you think of work
2. Review overdue items daily
3. Update status regularly for accurate tracking
4. Use tags consistently for better filtering
5. Set reasonable due dates to maintain credibility
6. Review completion metrics weekly to track productivity

Related Skills and Features

This skill pairs well with:

• Version control systems (Git) for code-related tasks
• Documentation tools for tracking writing work
• Time tracking for productivity analysis
• Calendar integration for deadline visibility

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Note: This skill automatically uses the task-tracker MCP server. Make sure the MCP server is registered and running for full functionality.